Background

These Regulations govern the day-to-day operation of Malton Rackets Club (the “Club”)

The Rules of the Club allow the Committee to determine, implement and periodically update these Regulations.

The Regulations will be displayed on the Club website.

All non-trivial changes to these Regulations will be notified to members.

Policies and Procedures

In addition to the Regulations in this document, the Committee will determine a number of important Policies and Procedures (the “Policies”).

These Policies form part of the overall Regulations of the Club, which all Members are required to read and comply with.

The detailed Policies will be displayed on the website.

These Policies will include, but are not restricted to the following topics:

• Safeguarding
• Equality, Diversity and Inclusion
• Risk Assessment
• Health & Safety
• Sun Safety
• Privacy & Data Protection
• Complaints

Safety & Security

The Committee takes reasonable steps to ensure that the Clubhouse, Car Park and Courts (the “Facilities”) are safe and secure.

Members play sports at their own risk and are asked to apply common sense in looking out for themselves and other members at all times.

All vehicles must be driven at less than 5 miles an hour (walking pace) in the driveway and car parks.

The last person to leave the Courts should make sure that the gates are locked with the padlocks provided.

The last person to leave the Clubhouse and Club grounds should make sure that all heaters, taps, lights and floodlights are turned off, and the door securely locked.

Members, Visitors or Guests leaving unattended vehicles, rackets, clothing or other property at the Club do so at their own risk and the Club shall not be responsible for any loss, damage or injury resulting from this or any other cause.

Membership

The membership year runs from 1st April to the 31st March of the following year.

Subscriptions shall be determined in January by the Committee and notified to all Members during March.

Part year rates are available for new Members joining after the end of September, as determined by the Committee.

The available payment methods will be set by the Committee.

A Member who has not rejoined by the 1st April is no longer a Member until such point as they re-register and pay their membership fee.

Partial refunds will only be given to Members who choose to leave the club in exceptional circumstances at the discretion of the Committee.

Cases where Members seek to change membership category in the year (e.g. from single Adult to Family) will be treated on a case-by-case basis.

Right to Play

Subject to availability, Members may play on the two lower grass courts (courts four & five) during the summer months and the four hard courts (courts 6,7,8 & 9) throughout theyear (the “Courts”). The upper grass courts (courts 1, 2 & 3) are reserved for match play.

Only current, registered and paid Members are able to play on any of the Courts.

The only exceptions to this rule are:

• Guests playing with a Member of the Club, up to three times per year
• Competitors from other clubs playing in league matches against Malton teams

Members are allowed to introduce guests to the Club to play as temporary members:

• Guests must be playing with a Member of the Club
• Guests are required to observe all of the Rules of the Club
• An honesty system is in operation which Members are asked to observe. The host must pay £3 per guest per hour and hand it to a Committee member or put it in the relevant guest fee box where applicable
• It is the responsibility of the host Member to comply with these Rules

Court Allocation and Booking

There is a court booking system in operation on the website. Allocations of Courts are made for various set sessions of play, coaching and tournaments. These are recorded on the website.

Allocations will be given the following priority order:

• Club league matches
• Club tournaments and matches
• Club group coaching
• Set Club social sessions 
• Private members play

Coaching

No person may coach others for financial gain on any Court without the prior approval of the Committee.

Paid coaches must be appropriately accredited and have been checked with the Disclosure and Barring Service (DBS).

Use of the Facilities

All events at the Club, both sporting and social, must be approved by the Committee.

Smoking is not allowed on any part of the Facilities, including the Courts, clubhouse and car park.

Any playing of music should be at a controlled level that does not annoy other users of the Club or our neighbours.

Court Rules

Players should comply with the principles of Respect and Fair Play, both on and off the Courts.

Members, including Juniors, should wear appropriate sports clothing and footwear when on court.

Children are not allowed on the Courts other than to play the intended sport.

Take off the court everything you take on – including all balls, ball cans, ring-pulls, banana skins, drinks cans, plastic bottles and general litter. Please respect our environment and take your discarded cans and plastic bottles to the recycling bins located by the side of the main clubhouse building.

Balls will be provided for league matches and tournaments. Team Captains and tournament organisers are responsible for collecting up the balls and returning them either to the Club Chairman or Lead Coach.

Members should provide their own balls for private games.

Floodlights on the two hard tennis courts 8 & 9 are available for use by Members. Members using the floodlights must ensure they are familiar with their operation before use and ensure they are turned off after play.